At Churchfront, we frequently get questions about the software we use for creating AV system designs. Today, I want to share our approach to system documentation and the tools we use to make it happen.
Whimsical has become our go-to software for creating detailed AV system designs. While it was originally developed for software developers to create wireframes, we’ve found it incredibly versatile for AV system documentation.
Whimsical allows us to create comprehensive system designs including:
One of the most powerful features is the ability to create detailed wire diagrams showing how equipment connects throughout the room. Whether you’re documenting HDMI to SDI converters, network switches, or cameras, everything can be clearly labeled and organized.
Having proper system documentation serves multiple crucial purposes:
As AV integrators, we need to clearly show clients exactly what they’re getting. While quotes and invoices list the equipment, a visual design helps clients understand the complete solution they’re purchasing.
Documentation also helps churches take inventory of their current systems. Many churches aren’t fully aware of all the equipment they have. Creating detailed drawings helps identify what you have, what needs upgrading, and what might be holding your system back.
When planning new installations or upgrades, accurate drawings ensure you don’t miss critical components. Even small items like converters and power control switches need to be accounted for in advance.
While Whimsical serves our needs well for small to medium projects, we’re also expanding into more advanced tools as Churchfront grows. We’ve started using Vectorworks, an industry-standard CAD software with powerful entertainment and AV features.
However, Vectorworks comes with two significant challenges:
For most church staff and volunteers looking to document their systems, Whimsical remains an excellent solution. It’s free to start, and the basic features cover most documentation needs.
Want to learn more about how to improve your church’s worship and production? Visit www.churchfront.com for more resources and training.
Ready to take your ministry to the next level? Apply to work with us at www.churchfront.com/apply and schedule a free strategy call with Erik Johnson, our ministry advisor. We’ll learn more about your church’s unique situation and help you create a customized plan for growth.
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